Company Picnic Organisation and Sports Activities
We organise the company picnic from site selection to the award ceremony; if your own caterer handles the food, we plan the flow together with them.
The weakest moment of any company picnic is mid-afternoon: lunch is over, the children are bored, one group is at the barbecue and another is drifting towards the cars. A sports programme exists to fill exactly that gap — two or three hours where everyone joins something and nobody waits on the side.
The weakest moment of any company picnic is mid-afternoon: lunch is over, the children are bored, one group is at the barbecue and another is drifting towards the cars. A sports programme exists to fill exactly that gap — two or three hours where everyone joins something and nobody waits on the side.
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How is a company picnic organised?
A company picnic is not a sports event and should not be treated as one. Some people come with children, some are older, some only want to talk to colleagues. A good picnic sports programme does not force a tournament on that crowd; it builds station-based games with free participation, short durations and team-based winners.
We run three layers in parallel: a tournament for those who want competition (five-a-side, volleyball or darts), 20–30 minute rotating stations for everyone (archery, tug of war, sack race, giant jenga) and parent-and-child games for families. All three run in the same area at the same time, so nobody has to miss anything.
For a multinational with a Turkish subsidiary, the picnic is often the one day a year the local team meets visiting colleagues informally. We brief in English and Turkish, keep the games rule-light and choose formats that do not favour people who grew up with a particular sport.
Choosing a site for a company picnic
Look at three things when choosing a site: travel time, a flat grass area (at least 20×40 m for a tournament) and an indoor alternative. We always visit the site before the event.
| Area | Best for | Note |
|---|---|---|
| Polonezköy (Istanbul, Asian side) | Large groups, family days | Wide grass areas; busy at weekends, book early |
| Around Belgrad Forest (Istanbul, European side) | Medium groups, combined with a nature walk | Plenty of shade; a flat area for the tournament is chosen in advance |
| Şile – Ağva | Full-day or overnight programmes | By the sea and the river; plan the travel time |
| Sapanca | Groups that want to add canoeing or rowing on the lake | A day trip from Istanbul with coach transfer |
| Company campus or factory grounds | Shift-based teams, groups that prefer no travel | Lowest logistics load; we measure the area beforehand |
We also set up picnics in other cities through our venue network; share a site plan and we can draft the layout straight away.
What company picnic organisation includes
Site survey and layout
The picnic ground is seen in advance; the tournament pitch, stations and children's area are placed away from the food zone but within sight of it.
Three parallel layers
Tournament + free stations + family games run at the same time. Nobody stands idle waiting for the tournament.
Department or mixed teams
Tug of war, sack race and darts collect team points; one champion department emerges at the end of the day.
Children and family stations
Parent-and-child relay, mini football, target shooting. A children's entertainer can be added as a separate service.
Equipment and setup
Goals, nets, targets, rope, scoreboard, sound system and shade; set up in the morning, cleared in the evening.
Referees and a moderator
A referee for the tournament, game leaders at the stations and one moderator announcing the flow.
Medical and weather plan
Medical staff on site, a heat protocol (water points, shade breaks), an indoor alternative for rain and a decision time.
Food and catering coordination
If your own caterer handles the food, we plan service times and the area around the programme; if you need a supplier, we can suggest options.
Awards ceremony
Cups, medals and photographs at the end of the day, with a ready image pack for internal communications.
Formats that work best at a picnic
If the ground offers flat grass and shade, most of the formats below can be set up. On sloped or wooded sites we lean on stations that need no pitch.
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Frequently Asked Questions
Can a picnic ground handle sport?
Are children included?
What headcount makes sense?
How long does the sports part last?
What if it rains?
Can visiting colleagues from abroad take part?
Read before you decide
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